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General Data Protection Regulation (European Union)

Background

The European Union General Data Protection Regulations (the “EU GDPR” or the “Regulation”) is legal requirement that was adopted by the European Parliament in April 2016 and becomes effective on May 25, 2018.  The EU GDPR is a binding legislative act addressing the processing of personal data of individuals physically located with the European Union (“EU”).  There is no distinction based upon individuals’ permanent place of residence or citizenship.  The scope of the EU GDPR extends to foreign entities that are processing the ‘personal data’ of EU residents.

The Regulation includes six general principles that state personal data shall be:

  • Processed lawfully, fairly and in a transparent manner
  • Collected for specific, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes
  • Limited to what is necessary in relation to the purposes for which they are processed
  • Accurate and kept up to date
  • Retained only as long as necessary
  • Secure

Personal data consists of any information relating to an identified or identifiable person.  Additionally, the EU GDPR provides additional protections for sensitive personal data that includes: racial and ethnic origin; health; genetic/biometric; religion; sexual orientation; and, political views.

Under the Regulation, a data subject is also provided certain rights in relation to the individual’s personal data including: right to access; right to rectification; right to erasure; right to restriction of processing; right to data portability; right to object to processing; and the right to lodge a complaint with a supervisory authority.

Why does TCNJ process personal data?

In order for The College of New Jersey to pursue its mission, operate as an institution of higher education, and perform its duties to its students and employees, it is essential to collect, use, and maintain the personal data of its students, faculty, staff, applicants, research subjects, and others.

Student Applicant – Privacy Notice

This notice provides information about the use of personal information provided by student applicants to The College of New Jersey.

Human Resources (General) – Privacy Notice

This page provides information about the use of personal information while you are staff, faculty, contractor, or other employee paid by The College of New Jersey.

Human Resources – Background Check Privacy Notice

This notice describes how your personal information is used and stored if you are required to undergo certain additional recruitment checks or procedures as part of the job application and offer process.

Alumni and Supporters – Privacy Notice

This notice explains how the The College of New Jersey handles and uses the personal data it collects about our alumni and our past, current and future supporters, whether donors, volunteers or participants in membership groups that the College runs.